Instruction to Author
The Journal of Shahid Sadoughi University of Medical Sciences (JSSU) is a monthly peer-reviewed Open Access Journal.
The journal has been published with the objective of increasing the knowledge of its readers as well as providing a platform for the interchange of scientific experiences and debates. Based on the policy of the editorial board, original research papers, review articles and case reports are considered for publication In this journal. However, mere translated manuscripts are not accepted.
Submission :
- Authors should submit their manuscript online via registration at (http://jssu.ssu.ac.ir). It is notable to submit the article in two forms of files namely: "with the name(s) and affiliation(s) of the author(s)" and "without the name(s) and affiliation(s) of the author(s)".
- The manuscript should not have been published or considered for publication in any other journals. Any contradiction to the above statement will lead to the automatic withdrawal of the manuscript.
- Provision of statement from the Bioethics Committee is essential for clinical trial studies.
- In case of any financial support, it is important to mention the name of the respective organization/institute and the project number at the end of the manuscript.
- Only review articles from expert researchers that have substantial amount of reporting in that particular field are accepted for publication.
- The number of manuscript pages should not exceed 15 (including the text, figures and tables). Case reports must not exceed 5 pages.
- Title page should include the title of the manuscript, name/surname(s) and author(s) affiliation(s), along with the contact information of the corresponding author.
- One figure or table is required per 3-4 pages of text. Figures must be original and self-explanatory and of high quality as well as precision.
- In case of abbreviations and Latin names, the full name should be written out for the first time in the abstract and body of the text with the abbreviation brought in parenthesis next to it. Abbreviations are not allowed in the title of articles.
- The legends, tables, graphs and pictures should have Persian scripts.
Structure of Original Research Articles:
Original articles should include:
The journal has been published with the objective of increasing the knowledge of its readers as well as providing a platform for the interchange of scientific experiences and debates. Based on the policy of the editorial board, original research papers, review articles and case reports are considered for publication In this journal. However, mere translated manuscripts are not accepted.
Submission :
- Authors should submit their manuscript online via registration at (http://jssu.ssu.ac.ir). It is notable to submit the article in two forms of files namely: "with the name(s) and affiliation(s) of the author(s)" and "without the name(s) and affiliation(s) of the author(s)".
- The manuscript should not have been published or considered for publication in any other journals. Any contradiction to the above statement will lead to the automatic withdrawal of the manuscript.
- Provision of statement from the Bioethics Committee is essential for clinical trial studies.
- In case of any financial support, it is important to mention the name of the respective organization/institute and the project number at the end of the manuscript.
- Only review articles from expert researchers that have substantial amount of reporting in that particular field are accepted for publication.
- The number of manuscript pages should not exceed 15 (including the text, figures and tables). Case reports must not exceed 5 pages.
- Title page should include the title of the manuscript, name/surname(s) and author(s) affiliation(s), along with the contact information of the corresponding author.
- One figure or table is required per 3-4 pages of text. Figures must be original and self-explanatory and of high quality as well as precision.
- In case of abbreviations and Latin names, the full name should be written out for the first time in the abstract and body of the text with the abbreviation brought in parenthesis next to it. Abbreviations are not allowed in the title of articles.
- The legends, tables, graphs and pictures should have Persian scripts.
Structure of Original Research Articles:
Original articles should include:
- Title: The title should be expressive and concise. An attempt should be made to use Persian words or transcript the Latin words in Persian. The usage of Latin fonts is strictly prohibited. The Title should be followed by the name(s) of author(s) and their affiliation.
- Abstract with subheadings of Introduction, Methods and Materials, Results, Conclusion, and 3-5 keywords should be indicated after Abstract. Keywords must be MeSH terms. Abstract should be at most with 260 words.
- Introduction (justification for doing the research, review on other studies, objectives of the study)
- Materials and Methods (type of research, method of research, statistical software)
- Results (reporting the results of research)
- Discussion (discussing the results, comparing the results with that of similar studies, practical application of results, limitations of the research)
- Conclusion (emphasize the present findings and the variations or similarities with other work done in this field by other researchers)
- Acknowledgment (All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section)
- References (references should be numbered consecutively in order of citation in the text, style should be according to the section of "Reference writing")
Structure of Case reports:
Case reports should include:
Case reports should include:
- Title
- Abstract with subheadings of Introduction, Case report, Conclusion.
- 3-5 keywords should be indicated after Abstract. Keywords must be MeSH terms.
- Introduction (importance and justification for the rareness of the case reported)
- Case report
- Discussion
- References (references should be numbered consecutively in order of citation in the text, style should be according to the section of "Reference writing")
Short communication
These articles are like those of original ones except that these are shorter and prepared in minimum 1500 and maximum 3000 words. The results and discussion sections should preferably be merged.
These articles are like those of original ones except that these are shorter and prepared in minimum 1500 and maximum 3000 words. The results and discussion sections should preferably be merged.
Review article
It should be prepared according to one of the following styles:
− Systematic reviews: This kind of manuscripts should be in form of meta-analysis, meta-synthesis or without statistical analysis. These manuscripts contain original articles’ parts. They should contain 2500-7000 words.
− Non systematic reviews: This kind of manuscripts should be written by researchers who are expert in the related field. Different parts of such articles include abstract (with no structure), introduction, main text, and conclusion. They should contain at least 25 references and the range of 3000-10000 words including the references and captions.
It should be prepared according to one of the following styles:
− Systematic reviews: This kind of manuscripts should be in form of meta-analysis, meta-synthesis or without statistical analysis. These manuscripts contain original articles’ parts. They should contain 2500-7000 words.
− Non systematic reviews: This kind of manuscripts should be written by researchers who are expert in the related field. Different parts of such articles include abstract (with no structure), introduction, main text, and conclusion. They should contain at least 25 references and the range of 3000-10000 words including the references and captions.
Letter to the editor
It should be about criticism of previous articles in this journal or the others and analysis of a related scientific topic with journal scope. These manuscripts need no structure and have not abstract.
Reference writing:
References should be as Vancouver style.
It should be about criticism of previous articles in this journal or the others and analysis of a related scientific topic with journal scope. These manuscripts need no structure and have not abstract.
Reference writing:
References should be as Vancouver style.
a- Persian articles: Print surnames and initials of all authors when there are six or less (increase of six or more authors the first six must be followed by et al), Title of manuscript, name of journal year; vol. (no): Page. Persian articles should be cited in English scripts.
Example: Mohammadi A, Mojtahedzadeh R, Keshavarz H. Designing Criteria and Indices for Educational Ranking of Paramedical Sciences Schools in Iran. SDME 2006; 3(2): 86-94. [Persian]
b- English articles: Print surnames and initials of all authors when there are six or less (increase of six or more authors the first six authors followed by et al should be listed), Title of manuscript. Abbreviated name of journal; Year. Vol. (no): Page.
Example: Seeff LB, Buskell-Bales Z, Wrught EC, Durako SJ, Alter HJ, Iber FL, et al. Long term mortality after transfusion associated non A, non B hepatitis. The National Heart, Lung and Blood Institute study group. N Engl J Med 1992; 27: 1906-11.
c- Book: Surname and initials of the author(s). Name of the book. Edition no. Place of publication: Publisher; Year. Page.
Example: Kates M. Techniques of Lipidology. 2nd ed. New York: Elsevier; 1992. p. 172-5.
d- Chapter of a book: Surname and initials of the author(s) of the chapter. Title of the chapter. In: surname and initials of the author(s). Name of the book. Edition no. Place of publication: Publisher; Year. Page.
Example: Phillips SJ,Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis and management. 2nd ed. New York: Raven Press; 1995 .p.465-78.
e- Conference presentations: Bengtsson S, Solheim BG. Enforcement of data protection, privacy and Security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Reinhoff O, Editors. MEDINFO 92. Proceedings of the 7th world congress on Medical Informatics; 1992 Sep 6-10; Geneva, Switzerland. Amsterdam: North-Holland; 1992. P. 1561-5.
f- Materials from the Internet: Surname and initials of the author(s). Title of the web page, publisher, last update date, access date, complete web address (URL)
Example: Foley KM, Gelband H, editors. Improving palliative care for cancer [monograph on the Internet]. Washington: National Academy Press; 2001[cited 2002 Jul 9]. Available from: http://www.nap.edu/books/0309074029/html/. Accessed August 21, 2001.
Tables, Graphs and Figures
Example: Mohammadi A, Mojtahedzadeh R, Keshavarz H. Designing Criteria and Indices for Educational Ranking of Paramedical Sciences Schools in Iran. SDME 2006; 3(2): 86-94. [Persian]
b- English articles: Print surnames and initials of all authors when there are six or less (increase of six or more authors the first six authors followed by et al should be listed), Title of manuscript. Abbreviated name of journal; Year. Vol. (no): Page.
Example: Seeff LB, Buskell-Bales Z, Wrught EC, Durako SJ, Alter HJ, Iber FL, et al. Long term mortality after transfusion associated non A, non B hepatitis. The National Heart, Lung and Blood Institute study group. N Engl J Med 1992; 27: 1906-11.
c- Book: Surname and initials of the author(s). Name of the book. Edition no. Place of publication: Publisher; Year. Page.
Example: Kates M. Techniques of Lipidology. 2nd ed. New York: Elsevier; 1992. p. 172-5.
d- Chapter of a book: Surname and initials of the author(s) of the chapter. Title of the chapter. In: surname and initials of the author(s). Name of the book. Edition no. Place of publication: Publisher; Year. Page.
Example: Phillips SJ,Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis and management. 2nd ed. New York: Raven Press; 1995 .p.465-78.
e- Conference presentations: Bengtsson S, Solheim BG. Enforcement of data protection, privacy and Security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Reinhoff O, Editors. MEDINFO 92. Proceedings of the 7th world congress on Medical Informatics; 1992 Sep 6-10; Geneva, Switzerland. Amsterdam: North-Holland; 1992. P. 1561-5.
f- Materials from the Internet: Surname and initials of the author(s). Title of the web page, publisher, last update date, access date, complete web address (URL)
Example: Foley KM, Gelband H, editors. Improving palliative care for cancer [monograph on the Internet]. Washington: National Academy Press; 2001[cited 2002 Jul 9]. Available from: http://www.nap.edu/books/0309074029/html/. Accessed August 21, 2001.
Tables, Graphs and Figures
- Tables, Graphs and Figures should be formatted in accordance with the text.
- Use of tables, graphs and figures should be appropriate and not redundant; examples of these (some do not contribute to results of the study) are a 2-row table, figures of routine Lab. Tools or pictures of killed Lab. Animals as witnesses to the true nature of the study. Most authorities believe that for each 500 to 700 words there should be one figure or table.
- The tables, graphs and figures should be self-explanatory, be numbered, have a complete title, be clear, have legend and not hand-drawn. The picture should be so clear that the findings alluded to in the title or text of the article could be visible and when necessary should be colored. In some cases the original picture should be submitted as the computer generated electrophoresis or EKG graph may not be useful.
- Deduction of the true purpose of a table or figure should be possible without referring to the text of the article.
- Tables and figures should explain the findings in brief.
- Numbering the indexes should be consecutive in the text of the article.
- Tables and figures should be numbered as they appear in the article.
Peer review process
1- For paper submission, authors should refer to the journal website and register themselves as an author using the "Register" link. After receiving their username and password via e-mail, the authors could use the "Submit paper" link, log in, and submit their manuscript.
2- If the received manuscript is not written according to the journal format (considering the format in sectioning, the number of words in abstract, references, etc.…) and/or the English language does not meet the required quality, the manuscript will be sent back to the corresponding author for revision and re-submission.
3- Manuscripts having the above-mentioned criteria are referred to the editor in chief. If the paper fits to the specified fields of the journal and has innovation, then it will be sent to three or more national expert referees in that specific field, at least two of which are out of the editorial board members. The corresponding author could also suggest potential reviewers to the journal at the time of submission. However, the editorial board reserves the right to select or refuse to use the suggested potential reviewers.
4- Each reviewer suggests alteration/corrections or additional work to be done, asks questions to be answered by the author, and makes an overall opinion about the manuscript as being: acceptable as it is, acceptable after minor/major revision, or not acceptable
5-Then, the comments are discussed in the journal’s editorial board, and the final decision (the acceptance letter or a letter informing the author of not accepting the manuscript) will be sent to the corresponding author.
6- All of the accepted manuscripts are reviewed by a statistics expert .
7-Then the reviewers´ comments will be sent to the corresponding authors for answering the reviewer’s comments.
8- After receiving the modified version of the manuscript and/or author’s answers to the reviewer’s questions, it will be sent to a final reviewer. If the modifications and/or answers are not adequate, it will be sent back to the corresponding author with a specified deadline to send the final corrected version.
9- The final corrected version of the manuscript is sent back to the same final reviewer. After the confirmation is sent to page layout.
Should you experience problems, please contact: journal.ssu
gmail.com
Copyright
This open access (no charge) Journal of Shahid Sadoughi University of Medical Sciences which allows users to read, copy, distribute and make derivative works for non-commercial purposes from the material, as long as the author of the original work is cited properly. The manuscript should not be copy or published any materials contained on the journal without the prior written permission of it or the appropriate copyright owner. The authors should sign the copyright agreement which presents inside the journal website and transfer it alongside with submitted manuscript. If authors submit any material to which they do not own copyright, they will need to secure permission to use the copyrighted materials.
Authorship criteria
All persons designated as authors should qualify for authorship and all those who qualify should be listed. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. One or more authors should take responsibility for the integrity of the work as a whole, from inception to published article. Authorship credit should be based only on 1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; 3) final approval of the version to be published. Conditions 1, 2 and 3 must all be met. Acquisition of funding, the collection of data or general supervision of the research group, by themselves, do not justify authorship. All others who contributed to the work who are not authors should be named in the Acknowledgements section.
Ethics of scientific publishing:
The Journal of Shahid Sadoughi university of medical sciences will follow the COPE guidelines on dealing with any potential misconduct. In order to maintaining the research integrity, authors should follow the rules which include:
-Authors should clarify that they has not been submitted the manuscript in more than one journal (duplicate submission).
-Authors should not publish the submitted manuscript in the Journal of Shahid Sadoughi University of Medical Sciences elsewhere previously as part or full (duplicate publication), unless some new results would be considered. In this situation, authors should clear the re-use of material in order to avoiding the self-plagiarism.
-Authors should avoid "salami-publishing". It means the authors should not split up the results of a work to publish them in more than one journal.
-Authors should not use the data that have been fabricated or manipulated such as images in order to support the conclusions.
-Authors should mention clearly the data, text, or theories by other authors using quotation marks or writing in acknowledgement.
-Authors should permit for using the material that is copyrighted and secured.
-All authors should have consent about the responsible authorities.
-Authors in the submitted manuscript should have sufficient contributions to the scientific work and have responsibility for the results.
-Authors should be informed that any changes in authorship or in the order of the authors in the submitted manuscript in Journal of Shahid Sadoughi University of medical sciences would not be considered by this journal after acceptance of the manuscript. But, if all authors have a written approval with explanation in detail about deletion or adding another one(s), this Journal will consider the changes.
-Authors should prepare and send to the journal the relevant documents or data to verify the validity of the results.
-This journal could not accept plagiarism. Authors should not copy or paraphrase any material from other authors without citation.
-Authors should avoid self-plagiarism. It means they do not use the previous own published materials without acknowledgment of the source.
-Authors should use the relevant references inside the manuscript.
-Authors should avoid fabrication and falsification.
If the Journal of Shahid Sadoughi University of Medical Sciences finds the potential or suspicion of misconduct, this journal will follow the COPE guidelines. If the journal ensure about the misconduct, this journal will contact to the author and request the author to address the issue. After establishment of the doubt, Editor-in-Chief will follow:
-If the manuscript is under consideration, it may be returned to the author or rejected.
-If the article has been published, it may retract and therefore the reason in detail will be published as retraction note. Also, this journal may publish an erratum with explanation in detail.
-Finally, this journal will contact the author's institution.
Conflict of Interest
All authors must disclose any commercial associations or other arrangements (e.g., financial compensation received, patient-licensing arrangements, potential to profit, consultancy, stock ownership, etc.) that may pose a conflict of interest in connection with the article. This information will be made available to the editor and reviewers, and may be included as a footnote at the editor’s discretion. If you have no competing interests, please state "I/We have no conflict of interests".
Complaints Procedures
This procedure applies to complaints about the policies, procedures, or actions of the Editorial Board of this journal. We welcome complaints as they provide an opportunity and a spur for improvement, and we aim to respond quickly, courteously, and constructively. The following procedures are followed:
Our definition of a complaint is as follows:
1- For paper submission, authors should refer to the journal website and register themselves as an author using the "Register" link. After receiving their username and password via e-mail, the authors could use the "Submit paper" link, log in, and submit their manuscript.
2- If the received manuscript is not written according to the journal format (considering the format in sectioning, the number of words in abstract, references, etc.…) and/or the English language does not meet the required quality, the manuscript will be sent back to the corresponding author for revision and re-submission.
3- Manuscripts having the above-mentioned criteria are referred to the editor in chief. If the paper fits to the specified fields of the journal and has innovation, then it will be sent to three or more national expert referees in that specific field, at least two of which are out of the editorial board members. The corresponding author could also suggest potential reviewers to the journal at the time of submission. However, the editorial board reserves the right to select or refuse to use the suggested potential reviewers.
4- Each reviewer suggests alteration/corrections or additional work to be done, asks questions to be answered by the author, and makes an overall opinion about the manuscript as being: acceptable as it is, acceptable after minor/major revision, or not acceptable
5-Then, the comments are discussed in the journal’s editorial board, and the final decision (the acceptance letter or a letter informing the author of not accepting the manuscript) will be sent to the corresponding author.
6- All of the accepted manuscripts are reviewed by a statistics expert .
7-Then the reviewers´ comments will be sent to the corresponding authors for answering the reviewer’s comments.
8- After receiving the modified version of the manuscript and/or author’s answers to the reviewer’s questions, it will be sent to a final reviewer. If the modifications and/or answers are not adequate, it will be sent back to the corresponding author with a specified deadline to send the final corrected version.
9- The final corrected version of the manuscript is sent back to the same final reviewer. After the confirmation is sent to page layout.
Should you experience problems, please contact: journal.ssu
gmail.comCopyright
This open access (no charge) Journal of Shahid Sadoughi University of Medical Sciences which allows users to read, copy, distribute and make derivative works for non-commercial purposes from the material, as long as the author of the original work is cited properly. The manuscript should not be copy or published any materials contained on the journal without the prior written permission of it or the appropriate copyright owner. The authors should sign the copyright agreement which presents inside the journal website and transfer it alongside with submitted manuscript. If authors submit any material to which they do not own copyright, they will need to secure permission to use the copyrighted materials.
Authorship criteria
All persons designated as authors should qualify for authorship and all those who qualify should be listed. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. One or more authors should take responsibility for the integrity of the work as a whole, from inception to published article. Authorship credit should be based only on 1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; 3) final approval of the version to be published. Conditions 1, 2 and 3 must all be met. Acquisition of funding, the collection of data or general supervision of the research group, by themselves, do not justify authorship. All others who contributed to the work who are not authors should be named in the Acknowledgements section.
Ethics of scientific publishing:
The Journal of Shahid Sadoughi university of medical sciences will follow the COPE guidelines on dealing with any potential misconduct. In order to maintaining the research integrity, authors should follow the rules which include:
-Authors should clarify that they has not been submitted the manuscript in more than one journal (duplicate submission).
-Authors should not publish the submitted manuscript in the Journal of Shahid Sadoughi University of Medical Sciences elsewhere previously as part or full (duplicate publication), unless some new results would be considered. In this situation, authors should clear the re-use of material in order to avoiding the self-plagiarism.
-Authors should avoid "salami-publishing". It means the authors should not split up the results of a work to publish them in more than one journal.
-Authors should not use the data that have been fabricated or manipulated such as images in order to support the conclusions.
-Authors should mention clearly the data, text, or theories by other authors using quotation marks or writing in acknowledgement.
-Authors should permit for using the material that is copyrighted and secured.
-All authors should have consent about the responsible authorities.
-Authors in the submitted manuscript should have sufficient contributions to the scientific work and have responsibility for the results.
-Authors should be informed that any changes in authorship or in the order of the authors in the submitted manuscript in Journal of Shahid Sadoughi University of medical sciences would not be considered by this journal after acceptance of the manuscript. But, if all authors have a written approval with explanation in detail about deletion or adding another one(s), this Journal will consider the changes.
-Authors should prepare and send to the journal the relevant documents or data to verify the validity of the results.
-This journal could not accept plagiarism. Authors should not copy or paraphrase any material from other authors without citation.
-Authors should avoid self-plagiarism. It means they do not use the previous own published materials without acknowledgment of the source.
-Authors should use the relevant references inside the manuscript.
-Authors should avoid fabrication and falsification.
If the Journal of Shahid Sadoughi University of Medical Sciences finds the potential or suspicion of misconduct, this journal will follow the COPE guidelines. If the journal ensure about the misconduct, this journal will contact to the author and request the author to address the issue. After establishment of the doubt, Editor-in-Chief will follow:
-If the manuscript is under consideration, it may be returned to the author or rejected.
-If the article has been published, it may retract and therefore the reason in detail will be published as retraction note. Also, this journal may publish an erratum with explanation in detail.
-Finally, this journal will contact the author's institution.
Conflict of Interest
All authors must disclose any commercial associations or other arrangements (e.g., financial compensation received, patient-licensing arrangements, potential to profit, consultancy, stock ownership, etc.) that may pose a conflict of interest in connection with the article. This information will be made available to the editor and reviewers, and may be included as a footnote at the editor’s discretion. If you have no competing interests, please state "I/We have no conflict of interests".
Complaints Procedures
This procedure applies to complaints about the policies, procedures, or actions of the Editorial Board of this journal. We welcome complaints as they provide an opportunity and a spur for improvement, and we aim to respond quickly, courteously, and constructively. The following procedures are followed:
Our definition of a complaint is as follows:
- The complainant expresses his or her expression of unhappiness as a complaint.
- We infer that the complainant is not simply disagreeing with a decision we have made or something we have published (which happens every day) but thinks that there has been a failure of process; for example, a long delay, a rude response, or a severe misjudgment.
- The complaint must be about something that is within the responsibility of the editorial board of this journal - content or process.
How to make a complaint
-
The best way to reach us is by email. Complaints should ideally be made to the person the complainant is already in contact with over the matter being complained about. If that is not appropriate, please email journal.ssugmail.com. Whenever possible, complaints will be processed by the relevant member of the Editorial Board. If that person cannot deal with the complaint, it will be referred to the appropriate section editor or the executive editor.
- All complaints will be acknowledged within seven working days.
- If possible, a full response will be made within four weeks. If this is not possible, an interim response will be given within four weeks. Further interim responses will be provided until the complaint is resolved.
Page charge
There is no page charge for publication in this journal.
Advertising policy
The journal does not carry advertising, neither print nor online.
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